Medical/Compassionate Withdrawal

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If you experience a serious illness, injury or other significant personal situation that prevents you from continuing your classes, you may request a medical/compassionate withdrawal.

You should first make use of the regular withdrawal procedures, request incompletes or make other arrangements with your instructors if possible. All applications for medical/compassionate withdrawal require thorough and credible documentation. 

The following procedure applies to College of Liberal Arts and Sciences students who must withdraw from classes for medical or other significant, meaningful personal reasons. To receive a medical/compassionate withdrawal, you must complete the following steps:

Step 1 - Forms

Obtain and complete a Request for Documented Medical/Compassionate Withdrawal form from the Office of Undergraduate Programs in Suite 110 of the Fulton Building or download here –  PDF iconPDF. A request for a partial withdrawal rather than a complete withdrawal will require a personal letter of explanation (see number 3 for more details). Make sure the form is filled out in its entirety, including student signature and last date attended. All requests must be typed. We will not accept any handwritten materials. In addition, all medical/compassionate withdrawals must be completed with all necessary documentation to be considered for review. Incomplete requests will remain in pending status until documentation is provided.

Step 2 - Documentation

Provide appropriate documentation.

For a medical withdrawal, provide a letter from your attending health care provider that specifies:

  • the date of onset of illness
  • the dates you were under professional care
  • the general nature of your medical condition and why/how it prevented you from completing your course work
  • the date of your anticipated return to school
  • the last date you were able to attend class

Applications for a partial withdrawal must be especially well documented to justify the selective nature (see step 3) of the medical/compassionate withdrawal request. The letter must be typed on the health care provider's letterhead stationery and submitted in a sealed envelope.

The documentation you provide will be verified. Please give the provider of your documentation written permission to discuss your case with the college medical withdrawal designee who will contact him or her for more information or verification.

For a compassionate withdrawal, attach a copy of the death certificate, funeral pamphlet or obituary notice and indicate the relationship of the deceased to you. If you are requesting a compassionate withdrawal for reasons other than a death in the immediate family, please call our office at 480-965-6506.

Step 3 - Partial withdrawal information

If you are requesting a partial medical/compassionate withdrawal, include a brief typed statement saying why you were able to complete some courses and not others. Partial withdrawals will only be considered if the circumstances can be shown to directly affect only specific courses. Examples of circumstances that will be approved are:

  • Physical issues affecting your ability to complete a specific course. Examples: you have a broken leg and cannot complete a dance course or you have a concussion and your medical documentation can show your inability to process certain types of information.
  • Circumstances affecting you ability to attend classes. Examples: you are ill and not able to come to campus but are able to complete your icourses or you are pregnant and are no longer able to access a specific lab environment due to chemical exposure. 

Step 4 - Submission

Submit your Medical/Compassionate Withdrawal request by using the CLAS Medical/Compassionate Withdrawal web form.  You will attach the form and supporting documentation within the web form submission.

CLAS Medical/Compassionate Withdrawal Webform

You may also submit in person or mail these materials to the College of Liberal Arts and Sciences, Office of Student and Academic Programs, P.O. Box 876605, Fulton Center, Suite 110, Tempe, AZ 85287-6605.  If you prefer to fax (480-965-2110) your request, please ensure your materials are typed.  

If you have questions, you can contact us via email at clasmcw@asu.edu.

Step 5 - Decisions

The college medical withdrawal designee will determine whether a medical/compassionate withdrawal will be granted in your case.  Multiple requests for the same circumstance(s) may be denied even if your initial request was approved. You will be notified of the decision through your ASU email.  

 

If you are receiving financial assistance, you are strongly encouraged to consult with a Student Financial Assistance counselor to identify and understand the financial assistance/monetary implications of processing this withdrawal transaction. The medical and compassionate withdrawal process is focused on the student's academic record as it relates to the student's health and wellness. In some cases tuition refunds may also be granted through the medical and compassionate withdrawal process, however, this will depend on each individual student's circumstances.

Please consult the tuition refund policy webpage for more details.

If your application for medical/compassionate withdrawal is denied, and you wish to discuss the matter further, please call 480-965-6506 to schedule an appointment.

More information about university policies concerning withdrawal. 

If you have any questions, please call 480-965-6506.

PLEASE NOTE: If your medical/compassionate withdrawal request includes one or more courses offered on an ASU study abroad program, approval from the college medical/compassionate withdrawal designee will not change any fees charged by the ASU Study Abroad Office. To request a medical/compassionate withdrawal from an ASU study abroad program, you should submit a PDF iconMedical Compassionate Withdrawal Request Form directly to the Study Abroad Office, per the terms and conditions outlined in the PDF iconMedical Compassionate Withdrawal Request Form.