Recruitment and Hiring

The College of Liberal Arts and Sciences is not only the largest and most diverse college at ASU, it is the intellectual heart of the university. With that reputation and responsibility in mind, we take the recruitment of exceptional teachers and scholars as a means of expanding our service to students and advancing the forefront of knowledge seriously.

Steps for recruitment

Step 1

Complete and submit the following recruitment documents to the appropriate CLAS divisional director of fiscal and business operations:

  • CLAS Authorization to Recruit
  • CLAS Search Plan
  • Draft of Advertisement
    1. If your search may lead to the hiring of an individual who is not eligible to work in the U.S. please consult the International Students and Scholars Center website regarding labor certification and search process requirements and take the necessary and appropriate actions to ensure that your recruitment is successful.
    2. The following items must be included in the advertisement:
      1. “Background check is required for employment.”
      2. “Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will be considered without regard to race, color, sex, religion, national origin, disability, protected veteran status, or any other basis protected by law.” (NOTE: For electronic advertisement, please create and include at the end of this statement hyperlinks to ASU's policy manual at https://www.asu.edu/aad/manuals/acd/acd401.html and the complete non-discrimination statement at: https://www.asu.edu/titleIX/)

Step 2

Once recruitment documents are approved at the College level, the unit contacts the Office of Equity and Inclusion (OEI) to obtain a JOB ORDER number.

  1. Add JOB ORDER number to your advertisement and forward JOB ORDER number to the Executive Administrative Support Specialist (Megan Packard).
  2. OEI will post a link to your job ad on the ASU Job Opportunities webpage (required for competitive searches). Make sure you provide OEI with the appropriate link to the webpage where a copy of the complete ad is posted. Usually, units will have the ad appear on their unit website.
  3. Unit proceeds with posting the advertisement consistent with approved search plan.

Step 3

Within five business days of the initial application deadline, the hiring unit distributes Equal Opportunity Survey to applicants.

  1. Provide the applicant with the JOB ORDER number for the position for which they’ve applied and include the following survey link - https://asu.co1.qualtrics.com/jfe/form/SV_3kLYlmgVY2Vfyzb. Most units set up their application process so that applicants are directed to the link immediately upon submitting their application. 
  2. If candidate is not prompted to take the survey immediately after submitting his/her application and cannot be contacted via email, print survey and send via US mail with a self-addressed return envelope (Arizona State University - Office of Human Resources, Equity and Inclusion - PO Box 875612 - Tempe, AZ 85287-5312).

Step 4

Search Committee screens applications consistent with application deadline and screening criteria outlined in search plan.

Step 5

Complete Office spreadsheet iconCLAS Applicant List/Approval to Interview:

  1. List applicants in the following order: interviewees, alternates in order of preference, and alphabetized list of rejected candidates.
  2. Unit staff member coordinating the search must contact the Office of Equity and Inclusion to obtain the results from the Equal Opportunity Survey for your JOB ORDER number. Using the survey report, complete the Ethnic, Gender, and Vet Status columns on the applicant list. Survey results should not be shared with the search committee under any circumstances.
  3. Complete the column indicating whether the applicant is an ASU employee and whether you wish to interview the applicant, and then enter a disposition status for all rejected candidates.

Step 6

Submit for approval to the Executive Administrative Support Specialist (Megan Packard) Megan.Packard@asu.edu: the Applicant List and CVs (no cover letters) for all interviewees and alternates.

Step 7

Upon approval of the Applicant List, unit schedules and interviews desired candidates. All candidates being recruited for a tenured, tenure-track, or multi-year appointment must meet with the respective CLAS dean of division. All candidates approved for interview must be interviewed.

Step 8

Unit head identifies preferred candidate and discusses parameters of an offer of employment with respective dean of division.

Step 9

Unit updates the Applicant List to identify the preferred candidate and enters new disposition status for the rejected interviewees and alternates. The updated Applicant List should be sent to the CLAS Associate Director of Academic Personnel (Jill Kolp, jkolp@asu.edu) along with any email correspondence between the dean and the unit head that defines the offer parameters (as appropriate).

Step 10

CLAS Director of Academic Personnel drafts appointment letter and circulates for approval. Approved draft, revised Applicant List, and preferred candidate CV go to provost for approval (as applicable). The official appointment letter will be sent by the CLAS Associate Director of Academic Personnel to the unit head as a pdf. The pdf will serve as the official offer. Unit head will forward the pdf to the candidate.

Step 11

Upon receipt of the accepted offer letter, the Office of Academic Personnel will forward a pdf of the accepted offer letter via email to the Office of the Provost of the University (if applicable), the hiring unit, the respective dean, and the CLAS divisional director of fiscal and business operations.

Step 12

Unit conducts a background screening (per ACD 126) and begins internal hiring process. Click here for policy and procedure.

Step 13

At the conclusion of the search, unit works with the Office of Equity and Inclusion to close the search as appropriate.

Waiver Hire

Step 1

Complete and submit a CLAS Waiver of Recruitment and the candidate’s CV to the appropriate CLAS divisional director of fiscal and business operations.

Step 2

Unit head discusses parameters of offer of employment with respective dean of division.

Step 3

CLAS Associate Director of Academic Personnel drafts appointment letter and circulates for approval. Approved draft, revised Applicant List, and preferred candidate CV go to provost for approval (as applicable). The official appointment letter will be sent by the CLAS Associate Director of Academic Personnel to the unit head as a pdf. The pdf will serve as the official offer. The unit head will forward the pdf to the candidate.

Step 4

Upon receipt of the accepted offer letter, the Office of Academic Personnel will forward a pdf of the accepted offer letter via email to the Office of Provost of the University (as applicable), the hiring unit, the respective dean, and the CLAS divisional director of fiscal and business operations.

Step 5

Unit conducts a background screening (per ACD 126) and begins internal hiring process. See here for policy and procedure.

Non-U.S. Citizen Hires

For policies and processes governing labor certification and search process requirements affecting non-U.S. citizens, please visit the Office of Equity and Inclusion.

Diversity

Recruiting a diverse applicant pool is among the top recruiting priorities for the College of Liberal Arts and Sciences. There are many outlets which can help units reach underrepresented minorities in their discipline. The following list a small sample of possible advertising venues to help recruit a diverse applicant pool.

  • African American Review
  • American Association of Hispanics in Higher Education, Inc.
  • American Association of Teachers of Arabic
  • American Indian Culture and Research Journal
  • American Indian Quarterly
  • Association of Women in Science
  • Association for Asian Studies, Inc.
  • Diverse Issues in Higher Education
  • The Hispanic Outlook in Higher Education Magazine
  • Indian Country Today
  • The Journal of Blacks in Higher Education
  • Meridians: feminism, race, transnationalism
  • Middle East Studies Association
  • Mujeres Activas en Letras y Cambio Social
  • Native Peoples Magazine
  • Sisters of the Academy
  • Studies in American Indian Literature
  • Tribal College Journal of American Indian Higher Education
  • Wicazo Sa Review