Disqualification and Probation

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Academic Standing

Students must maintain an ASU cumulative GPA of 2.00 or higher at the end of each fall or spring semester to remain in Academic Good Standing. Changes to your academic status are reflected on your MyASU page and will appear as Academic WarningAcademic Probation or Disqualification.  

Academic Warning

  Academic Warning occurs when:

  • A student’s ASU cumulative GPA falls below a 2.00 after grades post for the first semester at the university.

  Students on Academic Warning means:

  • You are not academically restricted from enrolling in future coursework at ASU, and it is important to address to prevent Academic Probation or Disqualification.
  • Campus-based students must enroll in UNI 220 the semester after being placed on Academic Warning, which is now a graduation requirement.
  • ASU Online students are strongly encouraged to enroll in UNI 220.
  • You should schedule an appointment with a CLAS Academic Advisor as soon as possible.

Academic Probation

   Academic Probation occurs when:

  • A student on Academic Warning does not achieve an ASU cumulative GPA of 2.00 for a second consecutive semester; or…
  • A student’s ASU cumulative GPA falls below 2.00 after the first semester.

   Academic Probation means:

  • You may continue taking classes at ASU, but there will be a hold placed on your account preventing future enrollment.
  • You must complete a Probation Success Plan with a CLAS Academic Advisor, after which the enrollment hold will be removed.
  • You should schedule an appointment with a CLAS Academic Advisor as soon as possible to complete a Probation Success Plan.
  • Campus-based students must enroll in UNI 220 the semester after being placed on Academic Probation if it has not already been completed, which is now a graduation requirement.
  • ASU Online students are strongly encouraged to enroll in UNI 220.
  • You are at risk of Disqualification, which will prevent you from continuing at ASU during future semesters.

Academic Probation Next Steps

Students on probation in CLAS must meet with an academic advisor in their major and be cleared by that advisor to register for additional courses.   Student must continue to meet with a departmental advisor until they have earned a cumulative GPA over 2.00 or higher at the end of the fall or spring semester (Good Standing). 

Prior to meeting with an advisor, students should review the CLAS Probation Success Plan (Microsoft Office document iconTempe or Microsoft Office document icon Online version, depending on your campus).  The plan will be completed during the first meeting after being placed on probation and each subsequent semester while on continued probation.  Your advisor may also require you to partially fill out the plan prior to the meeting.  
*(Depending upon your version of Word and document settings, the file may open as read-only.  If it does, click on the View button at the top left and then click on "Edit Document.")

 

Always take a copy of a current DARS report, with all sections opened, to your advising appointment.  The advisor will assist you in developing strategies to increase your academic success so that you may remain at ASU to achieve your educational goals. It is our goal to empower students in academic jeopardy by helping them re-assess, re-trench, re-focus, and re-energize their educational career.

There is no limit to the number of semesters you may remain at ASU while on continued academic probation, as long as you experience no break in attendance and maintain a satisfactory semester GPA. 

UNI220 (On-Campus Students)
All on-campus students on probation must register for UNI 220 Academic Refresher, a one-credit course required for graduation. If you remain on continued probation, you will only be required to take this course once.

Pathways for Achieving Academic Student Success (On-campus, First Time Freshmen)
If you are an on-campus, first-time freshman at ASU, you should also register for and attend a half-day PASS (Pathways for Achieving Student Success) session.  You can find the session schedule and register for a PASS session here once it is made available.   

Strategies to Improve Your Academic Standing

When you meet with your department academic advisor, he or she may suggest a variety of strategies to improve your GPA and academic standing. You may be asked to repeat certain courses, satisfy incomplete coursework, take prescribed courses that will improve your performance, or take advantage of various campus resources, so it is important that you understand how these policies and procedures work at ASU. In addition, your advisor will consult with you as to whether your current major is the right one for you, so you should think about that important question before your appointment.

Repeating Courses
For Students Admitted Fall 2008 or later: Any ASU courses in which a "D" or an "E" was earned may be repeated (at ASU only) one time for credit to replace the previous grade UP TO A MAXIUMUM OF 12 CREDIT HOURS. Before a course may be taken for the third time, students must petition the college standards committee. Submitting such a petition does not, however, guarantee permission for a second repeat.

Your official transcript will always show both grades when a course is repeated.  However, for the first 12 repeated hours, only the higher grade will be computed into the cumulative GPA. Credit hours will be awarded only for the passing grade being used to compute the cumulative GPA. Courses with the same course prefix and number but different content (for example, ENG 394) or coursework that is designated in the course catalog as "may be repeated for credit" may not be repeated for a better grade.

For Students Admitted Summer 2008 and earlier: ASU lower division courses (100 and 200 level) in which a "D" or an "E" was earned may be repeated (at ASU only) one time for credit to replace the previous grade. Before a course may be taken for the third time, students must petition the college standards committee. Submitting such a petition does not, however, guarantee permission for a second repeat.

Lower division grades that are repeated will reflect both grades on the official transcript but only the higher grade will be computed into the cumulative GPA. Credit hours will be awarded only for the passing grade being used to compute the cumulative GPA. Courses with the same course prefix and number but different content (for example, ENG 394) or coursework that is designated in the course catalog as "may be repeated for credit" may not be repeated for a better grade.

Incomplete Coursework
University policy allows instructors to grant a grade of Incomplete ("I") only when a student who is doing acceptable (passing) coursework is unable to complete a course because of illness or other extenuating circumstances beyond the student's control. Incompletes must be resolved with the same instructor within one year of the last day of the semester in which the course was originally taken or the "I" will be automatically changed to a failure ("E"). The work to be completed will be determined by the original instructor of the course. When completing a course by retaking the same course a second time, students do not re-register or pay tuition a second time, but do attend class sessions and/or complete all work required by the instructor to earn a grade to replace the incomplete ("I"). It is the student's responsibility to resolve Incompletes within the time frame permitted.

Course Withdrawal
Students may withdraw from individual courses; this is called "course withdrawal."  Withdrawals will appear on your transcript and a grade of "W" will be assigned to the course. A grade of "W" does not factor into your GPA. You may withdraw from individual courses before the published deadline through your MyASU. The published course withdrawal deadline is located on the calendar icon next to each course.

Before processing a course withdrawal, it is important to seek academic advisement and to meet with the Financial Aid Office. Academic and financial implications could result from course withdrawals.

Complete Withdrawal
Students may withdraw from all courses in a given term; this is called "complete withdrawal." All courses will appear on your transcript with an assigned grade of "W" for that term. Grades of "W" do not factor into your GPA. You must request a complete withdrawal before the deadline published in the Academic Calendar. The published complete withdrawal deadline is located on the calendar icon next to each course on your MyASU page. 

In order to qualify for a complete session withdrawal, a student must withdraw from all classes in a session (A, B or C).

Before processing a complete withdrawal, it is also a good idea to seek academic advisement and meet with the Financial Aid Office. Academic and financial implications could result from a complete withdrawal.

Disqualification

Disqualification occurs when:

  • A student on Academic Probation is unable to achieve an ASU cumulative or semester GPA of 2.00 while on Academic Probation.

Disqualification means:

  • You are restricted from enrolling at ASU in future fall/spring semesters. If you are enrolled in future fall/spring coursework, those courses will be administratively dropped.
  • You are eligible and encouraged to enroll in summer coursework at ASU to improve your cumulative GPA. To enroll in summer coursework, you will need to apply for readmission for fall. If you submit your readmission application in time to be processed for summer, you will be permitted to enroll in summer coursework.
  • Readmission to the university for fall and spring semesters must be approved before returning to ASU.

Students who are Disqualified in CLAS are restricted from enrolling in ASU coursework for a fall or spring semester. Enrollment in summer coursework at ASU is encouraged. Some students demonstrate success in coursework outside of ASU prior to applying for readmission.