Disqualification and Probation

Home / Resources / Disqualification and Probation

Academic Probation

Students are placed on academic probation when their ASU cumulative GPA drops below 2.00 at the end of the fall or spring semester.  See the ASU General Catalog for more information.  Transfer GPA is not included in this calculation.  You can see your academic status on your MyASU page.  CLAS notifies students via their ASU email address of their status and the requirement that they meet with an academic advisor.

A subsequent semester GPA of 2.0 or above will allow a student to remain at ASU on continued probation.  If a student’s fall or spring semester GPA is below 2.0 while on probation, the student will be disqualified from further attendance at the university.  Disqualification lasts for a minimum of one year.  Learn more about the disqualification process below. 

Students may remain at ASU on continuing probation as long as they maintain a semester GPA of 2.0 or above.

Learn more about what you need to do after being placed on probation:

Academic Probation Next Steps

Students on probation in CLAS must meet with an academic advisor in their major and be cleared by that advisor to register for additional courses.   Student must continue to meet with a departmental advisor until they have earned a cumulative GPA over 2.00 or higher at the end of the fall or spring semester (Good Standing). 

Prior to meeting with an advisor, students should review the CLAS Probation Success Plan (Tempe or Online version, depending on your campus).  The plan will be completed during the first meeting after being placed on probation and each subsequent semester while on continued probation.  Your advisor may also require you to partially fill out the plan prior to the meeting.  
*(Depending upon your version of Word and document settings, the file may open as read-only.  If it does, click on the View button at the top left and then click on "Edit Document.")

Always take a copy of a current DARS report, with all sections opened, to your advising appointment.  The advisor will assist you in developing strategies to increase your academic success so that you may remain at ASU to achieve your educational goals. It is our goal to empower students in academic jeopardy by helping them re-assess, re-trench, re-focus, and re-energize their educational career.

There is no limit to the number of semesters you may remain at ASU while on continued academic probation, as long as you experience no break in attendance and maintain a satisfactory semester GPA. 

UNI220 (On-Campus Students)
All on-campus students on probation must register for UNI 220 Academic Refresher, a one-credit course required for graduation. If you remain on continued probation, you will only be required to take this course once.

Pathways for Achieving Academic Student Success (On-campus, First Time Freshmen)
If you are an on-campus, first-time freshman at ASU, you should also register for and attend a half-day PASS (Pathways for Achieving Student Success) session.  You can find the session schedule and register for a PASS session here once it is made available.   

Strategies to Improve Your Academic Standing

When you meet with your department academic advisor, he or she may suggest a variety of strategies to improve your GPA and academic standing. You may be asked to repeat certain courses, satisfy incomplete coursework, take prescribed courses that will improve your performance, or take advantage of various campus resources, so it is important that you understand how these policies and procedures work at ASU. In addition, your advisor will consult with you as to whether your current major is the right one for you, so you should think about that important question before your appointment.

Repeating Courses
For Students Admitted Fall 2008 or later: Any ASU courses in which a "D" or an "E" was earned may be repeated (at ASU only) one time for credit to replace the previous grade UP TO A MAXIUMUM OF 12 CREDIT HOURS. Before a course may be taken for the third time, students must petition the college standards committee. Submitting such a petition does not, however, guarantee permission for a second repeat.

Your official transcript will always show both grades when a course is repeated.  However, for the first 12 repeated hours, only the higher grade will be computed into the cumulative GPA. Credit hours will be awarded only for the passing grade being used to compute the cumulative GPA. Courses with the same course prefix and number but different content (for example, ENG 394) or coursework that is designated in the course catalog as "may be repeated for credit" may not be repeated for a better grade.

For Students Admitted Summer 2008 and earlier: ASU lower division courses (100 and 200 level) in which a "D" or an "E" was earned may be repeated (at ASU only) one time for credit to replace the previous grade. Before a course may be taken for the third time, students must petition the college standards committee. Submitting such a petition does not, however, guarantee permission for a second repeat.

Lower division grades that are repeated will reflect both grades on the official transcript but only the higher grade will be computed into the cumulative GPA. Credit hours will be awarded only for the passing grade being used to compute the cumulative GPA. Courses with the same course prefix and number but different content (for example, ENG 394) or coursework that is designated in the course catalog as "may be repeated for credit" may not be repeated for a better grade.

Incomplete Coursework
University policy allows instructors to grant a grade of Incomplete ("I") only when a student who is doing acceptable (passing) coursework is unable to complete a course because of illness or other extenuating circumstances beyond the student's control. Incompletes must be resolved with the same instructor within one year of the last day of the semester in which the course was originally taken or the "I" will be automatically changed to a failure ("E"). The work to be completed will be determined by the original instructor of the course. When completing a course by retaking the same course a second time, students do not re-register or pay tuition a second time, but do attend class sessions and/or complete all work required by the instructor to earn a grade to replace the incomplete ("I"). It is the student's responsibility to resolve Incompletes within the time frame permitted.

Course Withdrawal
Students may withdraw from individual courses; this is called "course withdrawal."  Withdrawals will appear on your transcript and a grade of "W" will be assigned to the course. A grade of "W" does not factor into your GPA. You may withdraw from individual courses before the published deadline through your MyASU. The published course withdrawal deadline is located on the calendar icon next to each course.

Before processing a course withdrawal, it is important to seek academic advisement and to meet with the Financial Aid Office. Academic and financial implications could result from course withdrawals.

Complete Withdrawal
Students may withdraw from all courses in a given term; this is called "complete withdrawal." All courses will appear on your transcript with an assigned grade of "W" for that term. Grades of "W" do not factor into your GPA. You must request a complete withdrawal before the deadline published in the Academic Calendar. The published complete withdrawal deadline is located on the calendar icon next to each course on your MyASU page. 

In order to qualify for a complete session withdrawal, a student must withdraw from all classes in a session (A, B or C).

Before processing a complete withdrawal, it is also a good idea to seek academic advisement and meet with the Financial Aid Office. Academic and financial implications could result from a complete withdrawal.

Disqualification

Students who fail to meet the minimum 2.0 fall or spring semester GPA after being placed on academic probation will be disqualified from further attendance at Arizona State University.

Students disqualified at the end of a semester will have the option to submit a written appeal to the college.  An appeal should state the circumstances leading to disqualification, how these circumstances will be overcome in the future, and a plan for improvement in the following semester.

After completing the Disqualification Appeal Form, submit it to clas@asu.edu or in person at Fulton Center 110.

The deadline for students to appeal disqualification after the Fall 2016 semester is 4:00 pm Arizona time on Tuesday, December 27th.  Students will be informed of the appeal decision by Thursday, January 5th.

If a student's appeal is approved by the College, they will be allowed to enroll for the following semester with an academic status of continued probation.  Students whose appeals are denied or do not submit an appeal must wait one academic year before seeking readmission.  Students who have been previously granted an appeal will not be considered a second time before sitting out one academic year.

Students who have not appealed successfully should contact the Office of Student and Academic Programs (OSAP) in the Fulton Center, Suite 110, 480-965-6506.  You will need to meet with an OSAP advisor to learn how you can gain readmission after one year.

Some Tips for Completing the Disqualification Appeal Form

Be honest, thorough, and reflective in your responses.  The appeal form includes the following prompts: 

  • What circumstances hindered your success last semester?
  • What circumstances hindered your success in previous semesters?
  • Explain how these circumstances no longer affect you, or discuss how you are now managing these concerns.
  • Did the Probation Success Plan developed with your advisor help you in any way? Describe what did and did not help. How would you change your plan and strategies to be more successful next semester?

For the first two prompts, focus mostly on the circumstances that have affected you and ways that you may have created this situation for yourself.  If you have made mistakes, this is your opportunity to own them.  Keep in mind that a student does not become disqualified after a single semester or because of a single class.

For the third prompt, discuss how you are currently dealing with those circumstances.  Please be very honest regarding your current situation.  We realize that most situations that affect student’s success do not just go away but rather have to be managed and overcome.

For the last prompt, focus on what specific behaviors and habits you will implement in order to be more successful.  Discuss how you will organize yourself as a student, how you will ensure that you are making good academic choices, and say how these strategies will help overcome any concerns that may impede your progress.