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The Business Office provides business services for the Office of the Dean including processing order/purchase requests, reimbursements, travel claims, invoice payment, state and local account reconciliation and fund verifications.
For all non-food purchase requests, please completely fill out and sign the CLAS Purchase / Reimbursement Request Form (CLAS PO) and submit to the Business Office. The completed CLAS PO may be delivered to Laura Simms in one of three ways:
The CLAS PO may be downloaded via the following link:
Food purchases must use an ASU Business Meals form and not the CLAS PO.
The ASU Business Meals form can be found here - ASU Financial Services Forms
Vendors: If you are using a new vendor that is not currently in our system, please supply us with as much information about the vendor as you can (name, address, phone, fax, website).
General office supplies are considered regular operating expenses and will continue to be ordered through the Dean’s Office front desk.
Business cards, letterhead and copier/printer paper requests can be emailed to the Business Office. Under the Forms & Links section, select the CLAS Business Card Form to request business cards.
If it is necessary for you to make purchase using personal funds, please turn in the original itemized receipt(s) along with the completed CLAS PO or an ASU Business Meals form to the Business Office.
Reimbursements over $1000 require additional approvals by the dean, vice president and the director of ASU purchasing. These should be avoided by submitting your purchase requests through the Business Office.
Reimbursements for food: please include an itemized receipt as well as a paid receipt and completed ASU Business Meals form with your request. Alcohol expenses will not be reimbursed as they are prohibited on ASU accounts.
If the receipts are smaller than 8.5 x 11, please tape them, with no staples, to the back of the CLAS PO or the ASU Business Meals form or a blank sheet of 8.5 x 11 sheet of paper if necessary.
When taping receipts:
Travel authorization forms must be submitted and approved by an Authorizing Travel Official (ATO) prior to leaving for your trip for insurance purposes. This is extremely important, even if you are not going to be claiming any expenses for reimbursement.
The ASU Travel website has a travel guide which includes important information for you to review before you travel.
All travel is done electronically through ASU's Travel page - My ASU Trip. Please select Candace Misko or Laura Simms as the Account Approver on all online claims and Teresa Bales as the Authorized Travel Official (ATO).