Business Office

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The Business Office provides business services for the Office of the Dean including processing order/purchase requests, reimbursements, travel claims, invoice payment, state and local account reconciliation and fund verifications.

How do I place an order?

For all non-food purchase requests, please completely fill out and sign the CLAS Purchase / Reimbursement Request Form (CLAS PO) and submit to the Business Office. The completed CLAS PO may be delivered to Laura Simms in one of three ways:

  1. Preferred method - Emailed as an attachment to Laura Simms.
  2. Placed in Laura's mailbox in Fulton 145.
  3. Delivered to Laura's office in Fulton 135.

The CLAS PO may be downloaded via the following link:

Food purchases must use an ASU Business Meals form and not the CLAS PO. 

The ASU Business Meals form can be found here - ASU Financial Services Forms

Vendors: If you are using a new vendor that is not currently in our system, please supply us with as much information about the vendor as you can (name, address, phone, fax, website).

General office supplies are considered regular operating expenses and will continue to be ordered through the Dean’s Office front desk.

Business cards, letterhead and copier/printer paper requests can be emailed to the Business Office. Under the Forms & Links section, select the CLAS Business Card Form to request business cards.

If it is necessary for you to make purchase using personal funds, please turn in the original itemized receipt(s) along with the completed CLAS PO or an ASU Business Meals form to the Business Office.

Reimbursements over $1000 require additional approvals by the dean, vice president and the director of ASU purchasing. These should be avoided by submitting your purchase requests through the Business Office.

Reimbursements for food: please include an itemized receipt as well as a paid receipt and completed ASU Business Meals form with your request. Alcohol expenses will not be reimbursed as they are prohibited on ASU accounts.

Original Receipts:

If the receipts are smaller than 8.5 x 11, please tape them, with no staples, to the back of the CLAS PO or the ASU Business Meals form or a blank sheet of 8.5 x 11 sheet of paper if necessary.

When taping receipts:

  1. Be sure that all receipts are visible so that they can easily be run through a copier/scanner and viewed quickly during audits.
  2. Place a piece of tape on all four sides of the receipts to keep them from jamming in copier/scanner.
  3. Be careful not to place tape on any of the print as the tape causes the print to disappear on thermal receipts.
  4. If the receipt is longer than an 8.5 x 11 sheet of paper, please place it as high as possible on the sheet, tape the top and two sides to the paper, then fold the bottom forward, not beneath, so that it can be unfolded and easily viewed/copied/scanned. Please do not tape the bottom part of the receipt to the paper.
  5. Please do not use a highlighter on thermal receipts as this will also cause the print to disappear. A pen works great to circle items on receipts if necessary.

Travel authorization forms must be submitted and approved by an Authorizing Travel Official (ATO) prior to leaving for your trip for insurance purposes. This is extremely important, even if you are not going to be claiming any expenses for reimbursement.

The ASU Travel website has a travel guide which includes important information for you to review before you travel.

All travel is done electronically through ASU's Travel page - My ASU Trip. Please select Candace Misko or Laura Simms as the Account Approver on all online claims and Teresa Bales as the Authorized Travel Official (ATO).

If you have questions, please contact Candace Misko or Laura Simms for assistance.

Contact Us

Name
Expertise
Teresa Bales
Assistant Dean for Budget and Financial Services

As assistant dean for budget and financial services, Bales manages and oversees all aspects of the College of Liberal Arts and Sciences budget. Arizona State University employee since 1988.

480-965-2472
FOUND 135
Kellen Horney
Director of Fiscal & Business Operations, Humanities

Directs the budgetary, human resources, and financial operations for the CLAS Humanities Division.

480-727-9723
300 East University Drive Fulton Center Suite 135
Mindy Knicely
Director of Fiscal & Business Operations, Social Sciences

Directs the budgetary, human resources, and financial operations for the CLAS Social Sciences Division. Arizona State University employee since 2004.

480-965-2235
Fulton Center Suite 145
Laura Simms
Academic Financial Specialist, Senior

As account manager for budget and financial services, Office of the Dean, Simms provides business services including processing reimbursements, orders, expense transfers and account reconciliations.

480-727-8066
FULTN 145
Melissa Yubeta
Director of Fiscal & Business Operations, Natural Sciences

Directs the budgetary, human resources, and financial operations for the CLAS Natural Sciences Division. Arizona State University employee since 1997.

480-965-0173
300 East University Drive Fulton Center Suite 135