Business Office

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The Business Office provides business services for the Office of the Dean including processing order/purchase requests, reimbursements, travel claims, invoice payment, state and local account reconciliation and fund verifications.

How do I place an order?

For all purchasing requests, please completely fill out the College of Liberal Arts and Sciences Purchase/Reimbursement Request Form and submit to the Business Office. The completed form may be delivered to Laura Simms in three ways:

  1. Emailed as an attachment to Laura Simms.
  2. Placed in Laura's mailbox in Fulton 145.
  3. Delivered to Laura's office in Fulton 135.

The form may be downloaded via the following link:

Vendors: If you are using a new vendor that is not currently in our system, please supply us with as much information about the vendor as you can (name, address, phone, fax, website).

General office supplies are considered regular operating expenses and will continue to be ordered through the Dean’s Office front desk.

Business cards, letterhead and copier/printer paper requests can be emailed to the Business Office. Under the Forms and Links section, select the CLAS Business Card Form to request business cards.

If it is necessary for you to make purchase using personal funds, please turn in the original itemized receipt(s) along with the completed purchase/reimbursement request form to the Business Office.

Reimbursements over $1,000 require additional approvals by the dean, vice president and the director of ASU purchasing. These should be avoided by submitting your purchase requests through the Business Office.

Reimbursements for food: please include an itemized receipt as well as a paid reciept and completed ASU Business Meals form with your request. Alcohol expenses will not be reimbursed as they are prohibited on ASU accounts.

Original receipts:

If the receipts are smaller than 8.5 x 11, please tape them, with no staples, to the back of the purchase/reimbursement request form or the ASU Business Meals form or a blank sheet of 8.5 x 11 sheet of paper if necessary.

When taping receipts:

  1. Be sure that all receipts are visible so that they can easily be run through a copier/scanner and viewed quickly during audits.
  2. Place a piece of tape on all four sides of the receipts to keep them from jamming in copier/scanner.
  3. Be careful not to place tape on any of the print as the tape causes the print to disappear on thermal receipts.
  4. If the receipt is longer than an 8.5 x 11 sheet of paper, please place it as high as possible on the sheet, tape the top and two sides to the paper, then fold the bottom forward, not beneath, so that it can be unfolded and easily viewed/copied/scanned. Please do not tape the bottom part of the receipt to the paper.
  5. Please do not use a highlighter on thermal receipts as this will also cause the print to disappear. A pen works great to circle items on receipts if necessary.

Travel authorization forms must be submitted and approved by an Authorizing Travel Official, also known as an ATO, prior to leaving for your trip for insurance purposes. This is extremely important, even if you are not going to be claiming any expenses for reimbursement.

The ASU Travel website has a travel guide which includes important information for you to review before you travel.

All travel is done electronically through ASU's Travel page - My ASU Trip. Please select Candace Misko or Laura Simms as the Account Approver on all online claims and Teresa Bales as the ATO.

If you have questions, please contact Candace Misko or Laura Simms for assistance.

Name
Expertise
Teresa Bales
Assistant Dean for Budget and Financial Services
480-965-2472
FOUND 135
Kellen Horney
Director of Fiscal & Business Operations, Humanities
480-727-9723
300 East University Drive Fulton Center Suite 135
Mindy Knicely
Director of Fiscal & Business Operations, Social Sciences
480-965-2235
Fulton Center Suite 145
Laura Simms
Academic Financial Specialist, Senior
480-727-8066
FULTN 145
Melissa Yubeta
Director of Fiscal & Business Operations, Natural Sciences
480-965-0173
300 East University Drive Fulton Center Suite 135